Globsyn Technology

What Is Business Process Documentation?

Business process documentation involves comprehensively describing the steps to carry out a task. Typically, this practice includes compiling various documents, such as policies, tutorials, and checklists.
Most importantly, process documentation entails reviewing the business's procedures and creating a process map. Process mapping allows managers to visually see how the different steps in the task are connected, as well as its outputs and inputs.

TEN STEPS TO PROCESS DOCUMENTATION
Process Name

The documentation process begins by writing down the process name and a concise description of its purpose.
Process Boundaries

The process's start and endpoints need to be determined, as well as what prompts it to begin. Executives should also identify what factors demonstrate that the process is completed.
Process Outputs

Next, identify the output that the process produces.
Process Inputs

The team will then list all the supplies and raw materials they need to conduct the process and where they can source them. Some common inputs are paper,software and fabric.
Process Activities

At this stage, individuals in the meeting should make a note of all the activities that need to be included in the process. For example, to produce a new children's toy, the brand will need to submit a trademark request and create supplier orders.
Process Organization

Once all process activities are identified, the team should collaborate and put them into a cohesive sequence. It may be helpful to record the reason why a task is at a specific step for future reference.
Process Review

It is important to review the sequence in its entirety after it is organized. Teams should make sure the process is complete according to the established boundaries from Step 2.
Process Roles

Afterward, identify who is responsible for performing process activities and assign different roles for each step. For instance, a procurement manager will be in charge of creating purchase orders, while a quality control team will inspect the delivery.
Transcribe Process

The process should then be recorded from the whiteboard onto a physical or online document.
Final Process Review

Finally, all team members in the meeting must review and approve the process flow.

With detailed documentation of an organization's process, executives will be able to do the following-

TEN STEPS TO PROCESS DOCUMENTATION

Process NameThe documentation process begins by writing down the process name and a concise description of its purpose.

Process BoundariesThe process's start and endpoints need to be determined, as well as what prompts it to begin. Executives should also identify what factors demonstrate that the process is completed.

Process OutputsNext, identify the output that the process produces.

Process InputsThe team will then list all the supplies and raw materials they need to conduct the process and where they can source them. Some common inputs are paper,software and fabric.

Process ActivitiesAt this stage, individuals in the meeting should make a note of all the activities that need to be included in the process. For example, to produce a new children's toy, the brand will need to submit a trademark request and create supplier orders.

Process OrganizationOnce all process activities are identified, the team should collaborate and put them into a cohesive sequence. It may be helpful to record the reason why a task is at a specific step for future reference.

Process ReviewIt is important to review the sequence in its entirety after it is organized. Teams should make sure the process is complete according to the established boundaries from Step 2.

Process RolesAfterward, identify who is responsible for performing process activities and assign different roles for each step. For instance, a procurement manager will be in charge of creating purchase orders, while a quality control team will inspect the delivery.

Transcribe ProcessThe process should then be recorded from the whiteboard onto a physical or online document.

Final Process ReviewFinally, all team members in the meeting must review and approve the process flow.

Process Name

The documentation process begins by writing down the process name and a concise description of its purpose.

Process Boundaries

The process's start and endpoints need to be determined, as well as what prompts it to begin. Executives should also identify what factors demonstrate that the process is completed.

Process Outputs

Next, identify the output that the process produces.

Process Inputs

The team will then list all the supplies and raw materials they need to conduct the process and where they can source them. Some common inputs are paper,software and fabric.

Process Activities

At this stage, individuals in the meeting should make a note of all the activities that need to be included in the process. For example, to produce a new children's toy, the brand will need to submit a trademark request and create supplier orders.

Process Organization

Once all process activities are identified, the team should collaborate and put them into a cohesive sequence. It may be helpful to record the reason why a task is at a specific step for future reference.

Process Review

It is important to review the sequence in its entirety after it is organized. Teams should make sure the process is complete according to the established boundaries from Step 2.

Process Roles

Afterward, identify who is responsible for performing process activities and assign different roles for each step. For instance, a procurement manager will be in charge of creating purchase orders, while a quality control team will inspect the delivery.

Transcribe Process

The process should then be recorded from the whiteboard onto a physical or online document.

Final Process Review

Finally, all team members in the meeting must review and approve the process flow.